New Zealand Defence Industry Association Inc. (NZDIA) is an incorporated association of New Zealand. This policy outlines the way in which we manage the personal information we hold about our members, potential members, contractors and others. 
 
NZDIA is bound by the Privacy Act 2020 (Privacy Act). 
 
In summary, ‘personal information’ is information about an identifiable individual. 
 
Why does NZDIA collect personal information? 
We collect personal information in order to conduct our association, to provide and market our services and to meet our legal obligations. 
 
Who does NZDIA collect personal information about? 

• We collect and hold personal information about (but not limited to): 

  • Members, partners and potential members and their employees, contractors, owners and directors; 

  • individuals we deal with in the course of working with our members and carrying on our – association business; 

  • suppliers and their employees and contractors; 

  • prospective employees, employees and contractors; and 

  • people who come into contact with NZDIA. 

 
What kinds of personal information does NZDIA collect? 
In general, and depending upon the nature of the person’s connection with NZDIA, the type of personal information we collect and hold includes (but is not limited to): names, addresses, contact details, date of birth, occupations, personal preference payment details, employment history and/or details, education and qualifications, testimonials and feedback, nature of relationship to our member, evidence of source of funds (in some cases) and other information which assists us in conducting our association business, providing and marketing our services and meeting our legal obligations. 
 
In some cases, if personal information we request is not provided, it might adversely impact our ability to supply the relevant product or service or to perform our obligation. 
 
How does NZDIA collect personal information? 
Except as otherwise permitted by law, we will collect personal information: 

• from you directly when you provide your details to us; 

• from you indirectly (through emails, forms, applications, face-to-face meetings, interviews, registration and attendance at seminars, business cards, telephone conversations and through the use of the services and facilities available through our websites and social media channels); 

• from third parties in some instances, for example: 

• we may use third parties to analyse traffic at our websites and social media channels, which may involve the use of cookies; 

• in some circumstances we might collect personal information about an individual from a third party, such as an employment reference from another person; 

• where a third party provides security-related services; and 

• from publicly available websites. 

 
Management of personal information 
We take reasonable steps to protect the security of personal information. NZDIA’s personnel are required to respect the confidentiality of personal information and the privacy of individuals. 
 
We take reasonable steps to protect personal information held by us from misuse and loss and from unauthorised access, modification or disclosure, for example by use of physical security and restricted access to electronic records. 
 
Where we no longer require your personal information we will comply with our legal obligations in respect of that information. 
 
How might NZDIA collect, hold, use and disclose your personal information? 
In general, we collect, hold, use and disclose your personal information for the following purposes: 

• to conduct our association business; 

• to provide and market our membership services to you; 

• to provide joint marketing initiatives with other service providers; 

• to engage with third parties on your behalf; 

• to communicate with you; 

• to purchase goods or services; 

• to help us manage and enhance our services; 

• to check your identity against governmental databases, including: 

• the National Register of driver licences; 

• one of more of the following databases maintained by the Department of Internal Affairs: 

• birth or death information recorded under the Births, Deaths, Marriages, and Relationships Registration Act 1995;